OSHA 300A Form Posting Deadline

OSHA 300A is a safety form most employers need to display in the workplace by February 1 annually. Hear how to fill out the form and who is exempt.

An OSHA 300A form is an employer’s report to employees on recordable injuries for the previous year. In this podcast, Dan Clark explains what counts as a recordable injury.

Some businesses are exempt from posting the form. In 2015, classification of many businesses changed, requiring them to post OSHA 300A for the first time in 2016. Links to the new classifications and free forms are in the transcript.


TRANSCRIPT:

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Dan Clark: Every year many employers, depending on their classification, must post OSHA 300A forms by February 1. Classifications changed last year so many will be posting a 300A form for the first time in 2016. We’ll tell you all about it next.

Hi, I’m Dan Clark with The Safety Brief. We take on health and safety hazards in today’s demanding industrial and construction worksites, a service of Creative Safety Supply. Oh, here’s a good savings. 10 percent off your entire order at creativesafetysupply.com with coupon code BIG10.

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February 1st is the deadline for nonexempt businesses to post a summary of recordable injuries. These come from the OSHA 300 log and OSHA form 301 — the injury and illness incident report — from the previous year. This is all listed on the OSHA 300A summary form and must be posted in conspicuous spot in the workplace from Feb. 1st through April 30th.
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(1:04)
WHO IS EXEMPT?

Employers in low-risk industries are exempt. The low-risk is determined by their NAICS code — The North American Industry Classification System. Classifications changed in 2015, so many employers will be posting a 300A form for the first time in 2016.

Most employers with 10 or fewer employees are also exempt but the 10 or fewer must happen at all times during the year — and that includes full-time, part-time, temporary and seasonal workers.

(1:38)
So let’s get down to business. For those employers not exempt, all year long you must record work-related injuries and illnesses in the OSHA 300 log and OSHA form 301.

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Then post the 300A form. Now, don’t post the entire OSHA 300 log. It has sensitive personal information. Just display the one-page OSHA 300A summary.

WHAT COUNTS AS A RECORDABLE INJURY?

It must be serious and the result of work. Examples:

• Fatalities

• Any injury resulting in days away from work or a job transfer.

• An injury where the worker needs medical treatment beyond first aid.

(2:16)
POSTING GUIDELINES FOR THE OSHA 300A FORM

• List the number of fatalities, incidents involving days away from work, job restrictions and transfers resulting from injury.

• List the year’s average number of employees and the total hours worked at the business. This information can be used to calculate injury and illness rates for the organization.

• The OSHA 300A summary must be displayed in a common area where notices to employees are usually posted.

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• A copy of 300A must be made available to employees who work remotely. These are the people who move from worksite to worksite such as construction workers and others who don’t swing by the main location very often.

Well, don’t feel alone. Over one million businesses have to complete and post this form annually.

And don’t forget, if there’s a surprise OSHA inspection, inspectors check to make sure proper recordkeeping occurs at your facility. So be ready.

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That’s all for this episode, OSHA 300A Form Posting Deadline. Join me again for more ways to stay safety compliant in today’s always-changing landscape of safety requirements. I’m Dan Clark of The Safety Brief, a service of Creative Safety Supply. Save 10 percent off your entire order at creativesafetysupply.com with coupon code BIG10.

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OSHA tutorial here. More from OSHA here.

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